Events & Scheduling Specialist
3.
6 Rogers, AR Rogers, AR $18.
49 an hour $18.
49 an hour 3 days ago 3 days ago 3 days ago GENERAL DESCRIPTION OF POSITION The Events and Scheduling Specialist provides administrative support to the Parks and Recreation Director and works collaboratively with all other staff to perform department operations and assure that they meet the principles and objectives of the City of Rogers.
Part of their responsibilities is to assist the recreational programs.
This could include monitoring schedules, manage office functions, and be able to program an event if asked to.
ESSENTIAL DUTIES AND RESPONSIBILITIES 1.
Takes reservations for rent/use of Parks and Recreation facilities including, but not limited to, pavilions, athletic fields, buildings, aquatics facility, and equipment.
2.
Serves in a leadership role in the coordination of community special events and primary point of contact for CivicRec calendar functions.
3.
Assists Operations Manager, Parks and Recreation Director, Assistant Director(s), and Superintendents, with office-related tasks including, but not limited to, copying, filing, answering telephone, preparing deposits, running errands, and directing special projects as assigned.
4.
Creates and modifies documents using Microsoft Office.
5.
Promotes positive public image through excellent customer service.
6.
Performs related duties as assigned by Mayor or Department Director.
7.
Perform any other related duties as required or assigned.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE Mental alertness and adaptability to office and field area work routines.
Equivalent to four years high school or GED, with particular emphasis during high school in office skills, shop skills, or others, plus 3 years related experience and/or training, and 1 to 6 months related management experience, or equivalent combination of education and experience.
COMMUNICATION SKILLS Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence.
ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions.
Ability to deal with problems involving several known variables in situations of a routine nature.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Arkansas Drivers License PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS Proficient in clerical skills, computer skills, word processing, and public relations skills.
Degree in Parks, Recreation of associated field would be preferred but not required.
SOFTWARE SKILLS REQUIRED Advanced:
Word Processing/Typing Intermediate:
Spreadsheet Basic:
Accounting, Alphanumeric Data Entry, Contact Management INITIATIVE AND INGENUITY SUPERVISION RECEIVED Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.
PLANNING Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.
DECISION MAKING Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree.
MENTAL DEMAND Moderate mental demand.
Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.
ANALYTICAL ABILITY / PROBLEM SOLVING Directed.
Supervisory and/or professional skills using structured practices or policies and directed as to execution and review.
Interpolation of learned things in moderately varied situations where reasoning and decision-making are essential.
RESPONSIBILITY FOR WORK OF OTHERS Responsibility for work of others:
Not indicated.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization.
The total value for the above would range from $5,000 to $150,000.
ACCURACY Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned.
Errors might possibly go undetected for a considerable period of time, thereby creating an inaccurate picture of an existing situation.
Could cause further errors, losses, or embarrassment to the organization.
The possibility for error is always present due to requirements of the job.
ACCOUNTABILITY FREEDOM TO ACT Directed.
Freedom to complete duties as defined by wide-ranging policies and precedents with mid to upper-level managerial oversight.
ANNUAL MONETARY IMPACT The amount of annual dollars generated based on the job's essential duties / responsibilities.
Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.
None.
Job does not create any dollar monetary impact for the organization.
IMPACT ON END RESULTS Modest impact.
Job has some impact on the organizations end results, but still from an indirect level.
Provides assistance and support services that facilitates decision making by others.
PUBLIC CONTACT Regular contacts with patrons where the contacts are initiated by the employee.
Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted.
Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.
EMPLOYEE CONTACT Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties.
Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.
) WORKING CONDITIONS Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.
ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Semi-repetitive, low physical.
Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.
While performing the functions of this job, the employee is regularly required to stand, walk, sit, talk or hear; frequently required to use hands to finger, handle, or feel, reach with hands and arms; and occasionally required to stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds; regularly lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus.
ADDITIONAL INFORMATION UNIQUE EXPECTATIONS Any job with a municipal parks and recreation department requires the employee be prepared for a flexible work schedule.
The job of the administrative assistant will involve some evening work, some weekend work, and some holiday work.
The Rogers Parks and Recreation Department has historically been expected to handle an extremely wide variety of tasks, some of which are not within the traditional purview of a typical municipal parks and recreations department.
Therefore, the Events and Scheduling Specialist must be willing and eager to accept an extremely broad range of hours, duties, and responsibilities.
Job Details Category All Employment Job Postings Status Open Salary Beginning at $18.
49 DOE Posted December 19, 2023 9:
30 AM Closing Open Until Filled.
Estimated Salary: $20 to $28 per hour based on qualifications.
6 Rogers, AR Rogers, AR $18.
49 an hour $18.
49 an hour 3 days ago 3 days ago 3 days ago GENERAL DESCRIPTION OF POSITION The Events and Scheduling Specialist provides administrative support to the Parks and Recreation Director and works collaboratively with all other staff to perform department operations and assure that they meet the principles and objectives of the City of Rogers.
Part of their responsibilities is to assist the recreational programs.
This could include monitoring schedules, manage office functions, and be able to program an event if asked to.
ESSENTIAL DUTIES AND RESPONSIBILITIES 1.
Takes reservations for rent/use of Parks and Recreation facilities including, but not limited to, pavilions, athletic fields, buildings, aquatics facility, and equipment.
2.
Serves in a leadership role in the coordination of community special events and primary point of contact for CivicRec calendar functions.
3.
Assists Operations Manager, Parks and Recreation Director, Assistant Director(s), and Superintendents, with office-related tasks including, but not limited to, copying, filing, answering telephone, preparing deposits, running errands, and directing special projects as assigned.
4.
Creates and modifies documents using Microsoft Office.
5.
Promotes positive public image through excellent customer service.
6.
Performs related duties as assigned by Mayor or Department Director.
7.
Perform any other related duties as required or assigned.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE Mental alertness and adaptability to office and field area work routines.
Equivalent to four years high school or GED, with particular emphasis during high school in office skills, shop skills, or others, plus 3 years related experience and/or training, and 1 to 6 months related management experience, or equivalent combination of education and experience.
COMMUNICATION SKILLS Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence.
ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions.
Ability to deal with problems involving several known variables in situations of a routine nature.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Arkansas Drivers License PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS Proficient in clerical skills, computer skills, word processing, and public relations skills.
Degree in Parks, Recreation of associated field would be preferred but not required.
SOFTWARE SKILLS REQUIRED Advanced:
Word Processing/Typing Intermediate:
Spreadsheet Basic:
Accounting, Alphanumeric Data Entry, Contact Management INITIATIVE AND INGENUITY SUPERVISION RECEIVED Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.
PLANNING Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.
DECISION MAKING Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree.
MENTAL DEMAND Moderate mental demand.
Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.
ANALYTICAL ABILITY / PROBLEM SOLVING Directed.
Supervisory and/or professional skills using structured practices or policies and directed as to execution and review.
Interpolation of learned things in moderately varied situations where reasoning and decision-making are essential.
RESPONSIBILITY FOR WORK OF OTHERS Responsibility for work of others:
Not indicated.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization.
The total value for the above would range from $5,000 to $150,000.
ACCURACY Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned.
Errors might possibly go undetected for a considerable period of time, thereby creating an inaccurate picture of an existing situation.
Could cause further errors, losses, or embarrassment to the organization.
The possibility for error is always present due to requirements of the job.
ACCOUNTABILITY FREEDOM TO ACT Directed.
Freedom to complete duties as defined by wide-ranging policies and precedents with mid to upper-level managerial oversight.
ANNUAL MONETARY IMPACT The amount of annual dollars generated based on the job's essential duties / responsibilities.
Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.
None.
Job does not create any dollar monetary impact for the organization.
IMPACT ON END RESULTS Modest impact.
Job has some impact on the organizations end results, but still from an indirect level.
Provides assistance and support services that facilitates decision making by others.
PUBLIC CONTACT Regular contacts with patrons where the contacts are initiated by the employee.
Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted.
Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.
EMPLOYEE CONTACT Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties.
Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.
) WORKING CONDITIONS Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.
ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Semi-repetitive, low physical.
Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.
While performing the functions of this job, the employee is regularly required to stand, walk, sit, talk or hear; frequently required to use hands to finger, handle, or feel, reach with hands and arms; and occasionally required to stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds; regularly lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus.
ADDITIONAL INFORMATION UNIQUE EXPECTATIONS Any job with a municipal parks and recreation department requires the employee be prepared for a flexible work schedule.
The job of the administrative assistant will involve some evening work, some weekend work, and some holiday work.
The Rogers Parks and Recreation Department has historically been expected to handle an extremely wide variety of tasks, some of which are not within the traditional purview of a typical municipal parks and recreations department.
Therefore, the Events and Scheduling Specialist must be willing and eager to accept an extremely broad range of hours, duties, and responsibilities.
Job Details Category All Employment Job Postings Status Open Salary Beginning at $18.
49 DOE Posted December 19, 2023 9:
30 AM Closing Open Until Filled.
Estimated Salary: $20 to $28 per hour based on qualifications.
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