Part Time Office/Accounting Administrator
Rogers, AR Rogers, AR Part-time Part-time $18 - $22 an hour $18 - $22 an hour Description:
Safehaven Security Group, LLC is looking to add a dynamic, motivated, multi-tasking super star to their Administrative Team! In this role, you will support the amazing Executive office team while enjoying professional development with a quickly growing Private Security company.
This job starts out with 15-25 hours per week but has the potential to become full time for the right person! Please answer the questions and review the job description below.
If you answer yes to these questions and think you are the perfect fit, apply today! We can't wait to meet you! QUESTIONS TO CONSIDER:
1.
DO YOU LOVE MATH & ACCOUNTING? 2.
DO DETAILS REALLY MATTER TO YOU? 3.
ARE YOU THE WORDLE CHAMPION OF YOUR FRIEND GROUP? 4.
DOES COMPLETING AN ASSIGNMENT AND KNOWING YOU DID IT WELL MAKE EVERYTHING RIGHT WITH THE WORLD FOR AT LEAST A FEW MOMENTS? Job
Summary:
The Office/Accounting Admin will provide Accounting, administrative, and operations support for the Executive Office and others as needed.
Supervisory
Responsibilities:
No Supervisory Duties.
Duties/
Responsibilities:
Contributes to the HALPPI culture by exhibiting daily behaviors such as always looking your best, stepping outside of your comfort zone, and positively interacting with all internal and external clients/customers.
Assists with directing office activities and functions to maintain efficiency and compliance with company and applicable Federal/State policies.
Ensures all geopolitical regulatory licenses are maintained and updated Submits security officer credentialing, fingerprinting and notifications of terminations to applicable credentialing agencies.
Manages security guard uniform inventory and orders for divisions as necessary Maintains Proposals and Scope of Work files and templates for all clients for efficient analysis and distribution.
Including the onboarding of new clients with their proposals and SOW's.
Create, maintain and properly file client contracts and work to implement a Contract Management System.
Manages vehicle inventory, location, maintenance, registration, insurance and eligible drivers list to ensure only authorized persons drive company and/or client vehicles.
Prepares agendas, makes travel arrangements, and maintains calendars for the Executive team.
Oversees telephone, email correspondence, mail distribution, check deposits, etc.
Maintains office supplies inventory Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
Supports company operations by maintaining applicable office systems.
Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments as approved by the Executive team.
Operates as the backup for all accounting functions.
Payroll, invoicing, credit card receipt reconciliation, etc.
QuickBooks entries such as recording payments, categorizing expenses and issuing checks.
Acts as liaison between software and IT support and SafeHaven for things such as email creation, hardware and software issues, supply ordering, etc.
Manages the access control for the building doors and assesses the cleaning done by outside janitorial service Manages signing and sending of anniversary and birthday cards for employees.
Performs other related duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite with emphasis on Excel, Word and PowerPoint Education and
Experience:
High school diploma or equivalent required; Associate degree in office administration or related field preferred.
At least two years of administrative and clerical experience required.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Requirements:
Must be extremely detail oriented, desire to research and analyze data for accuracy, and have a love for numbers and effective, professional written/oral communication.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Safehaven Security Group, LLC is looking to add a dynamic, motivated, multi-tasking super star to their Administrative Team! In this role, you will support the amazing Executive office team while enjoying professional development with a quickly growing Private Security company.
This job starts out with 15-25 hours per week but has the potential to become full time for the right person! Please answer the questions and review the job description below.
If you answer yes to these questions and think you are the perfect fit, apply today! We can't wait to meet you! QUESTIONS TO CONSIDER:
1.
DO YOU LOVE MATH & ACCOUNTING? 2.
DO DETAILS REALLY MATTER TO YOU? 3.
ARE YOU THE WORDLE CHAMPION OF YOUR FRIEND GROUP? 4.
DOES COMPLETING AN ASSIGNMENT AND KNOWING YOU DID IT WELL MAKE EVERYTHING RIGHT WITH THE WORLD FOR AT LEAST A FEW MOMENTS? Job
Summary:
The Office/Accounting Admin will provide Accounting, administrative, and operations support for the Executive Office and others as needed.
Supervisory
Responsibilities:
No Supervisory Duties.
Duties/
Responsibilities:
Contributes to the HALPPI culture by exhibiting daily behaviors such as always looking your best, stepping outside of your comfort zone, and positively interacting with all internal and external clients/customers.
Assists with directing office activities and functions to maintain efficiency and compliance with company and applicable Federal/State policies.
Ensures all geopolitical regulatory licenses are maintained and updated Submits security officer credentialing, fingerprinting and notifications of terminations to applicable credentialing agencies.
Manages security guard uniform inventory and orders for divisions as necessary Maintains Proposals and Scope of Work files and templates for all clients for efficient analysis and distribution.
Including the onboarding of new clients with their proposals and SOW's.
Create, maintain and properly file client contracts and work to implement a Contract Management System.
Manages vehicle inventory, location, maintenance, registration, insurance and eligible drivers list to ensure only authorized persons drive company and/or client vehicles.
Prepares agendas, makes travel arrangements, and maintains calendars for the Executive team.
Oversees telephone, email correspondence, mail distribution, check deposits, etc.
Maintains office supplies inventory Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
Supports company operations by maintaining applicable office systems.
Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments as approved by the Executive team.
Operates as the backup for all accounting functions.
Payroll, invoicing, credit card receipt reconciliation, etc.
QuickBooks entries such as recording payments, categorizing expenses and issuing checks.
Acts as liaison between software and IT support and SafeHaven for things such as email creation, hardware and software issues, supply ordering, etc.
Manages the access control for the building doors and assesses the cleaning done by outside janitorial service Manages signing and sending of anniversary and birthday cards for employees.
Performs other related duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite with emphasis on Excel, Word and PowerPoint Education and
Experience:
High school diploma or equivalent required; Associate degree in office administration or related field preferred.
At least two years of administrative and clerical experience required.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Requirements:
Must be extremely detail oriented, desire to research and analyze data for accuracy, and have a love for numbers and effective, professional written/oral communication.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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